Reflection on Project Meeting 1.An analysis of my criteria for meetings.

After talking to Ms Happy, I realised that my blog about the project meeting 1 wasn’t up to the mark. So, I am writing this blog in which I will reflect upon the project meeting 1 and add on to the previous reflection.

Before reflecting upon the meeting I would like to introduce you to my personal checklist which I keep in mind while analysing the meeting and it's importance:

• Preparation
• Effective Communication
• Participation
• Meeting Etiquette
• Timeliness
• Success

Before going for a meeting it is necessary for all the members to know the agenda of the meeting and prepare themselves accordingly. A meeting where the members lack preparation is likely to be unsuccessful. My project meeting 1 was good in this regard as all my team mates were well prepared for the meeting which helped us in our discussions.

Clarity in the voice helps in conveying the message effectively. Here comes effective communication into play. I think my team needs to work upon clarity because I felt that sometimes we weren’t very clear in expressing our ideas to our teammates.

The main purpose of a meeting is that all the members discuss things. Participation of all helps in taking everyone’s viewpoint into consideration. My team still has a room for improvement in this regard because I feel that all the members were not participating actively.

Timeliness and punctuality are important factors. The meeting should be able to accomplish its objective within the allocated timeframe. We managed to complete all the tasks listed in the agenda in time. Moreover, everyone was punctual.

Meeting Etiquette includes being polite in words and behaviour along with being an attentive listener. We must show respect for everyone’s opinions. I think our team was well mannered and listened to everyone’s ideas patiently before expressing their views.  We showed due respect to each other even while expressing our disagreement to some idea. The opening and closing of the meeting by the team leader (me) could have been better. So, I need to improve myself in this regard.

Success of the meeting is the most important factor. A meeting must be able to accomplish its objective and stick to the agenda.  Our meeting was successful and we managed to complete all the tasks in the timeframe allocated.

On the whole, the meeting was good. We still have to work upon our flaws to have better meetings in future.I would like to thank my teammates for being so understanding. 

:) :)